Application Package

Guidance in filling in the Application Form

The Joint Secretariat (JS) has created a guidance document for filling in the Application Form. This document is very important for all applicants and can be downloaded via the link below. In case of technical questions about the eMS help can be achieved via ems@centralbaltic.eu. For any content related support read the Frequently Asked Questions section or be in contact with the Project Managers or Project Coordinator at the Joint Secretariat.

The important guidance files for the applicants:

Programme Manual
- The Programme Manual provides all the basic information needed both when applying for funding and while implementing the project.

Guide for Filling in the Application Form
- The AF guide provides technical instructions for filling in the application in the eMS.

Fields to be filled in the Application Form
- To submit the application, you need to click on two buttons on the left-hand side menu in eMS:
  1. ‘Check saved project’ to do automatic check of the Application Form
  2. ‘Submit checked project’ after the check is completed
  • Letter of intent – is used to confirm the willingness of partners to participate in the further development of the project. Mandatory for all types of partners for all 1st step applications.
  • Confirmation letter – provides a signature to the project Application Form and completes the application. Mandatory for each small project or 2nd step project application.
    • NB! With the Confirmation letter the Lead Applicant must submit documentation to show that the person/position signing the letter holds the right to sign the document (an extract of the organisation’s statutes or similar, no template exists) 
  • Co-financing statement – provides information on the co-financing for each project partner. Mandatory for all partners for all small projects or 2nd step project applications.
  • Template for applying for Lump sums - provides information on the content and calculation methods used for applied lump sums. To be used by projects if relevant, i.e. if they apply for lump sums.
  • De minimis declaration – is to be used by small projects or 2nd step project applications if relevant, meaning if the project partners’ activity is foreseen to fall under state aid.
  • Declaration of financial capacity to undertake project activities - confirms that the NGO’s and private partners have the financial capacity required to implement a project. To be used by NGO’s or private partners in small projects or 2nd step project applications.
For support in planning the project:

Model of the Subsidy Contract
– The model to be used as Subsidy Contract for small and regular projects once the project has been approved for funding. The Subsidy Contract defines the rights and obligations of the project and will be signed between the Lead Partner and the Managing Authority. The final and actual Subsidy Contract will be generated from the eMonitoring System. 

Click here to enter the eMS to register and start filling in the application.