AI-Enhanced Archival Workflows – Workshop invitation

We are pleased to invite you to the ArchXAI Workshop in Riga, bringing together archival and heritage professionals from Estonia, Finland, and Latvia, as well as interested participants from other countries. This workshop focuses on archivist workflows and archivist information request AI-toolset requirements. The workshop is aimed particularly at professionals working in archives who are responsible for information request processes.

As a participant, you will have the opportunity to be among the first to shape and develop an AI-powered archival tool for processing data requests in three national archives Estonia, Finland and Latvia.

Three hands-on workshops focus on

• co-designing and validating archivist workflows
• exploring the development of new AI‑based methods in archival work
• receiving expert Insights and practical applications of AI-supported tools

In addition:

• Guided tours of The National Library of Latvia and National Archives facilities
• Meeting the international ArchXAI project development group in person

Who Should Attend

Archivists, heritage professionals, and organisations interested in the practical use of AI in archival services and the co-development of future public archival tools.

Schedule

Pretour – Wednesday, 22 April

Tour at the National Archives of Latvia – schedule (late afternoon) announced later. The group size is limited to maximum of 20 people.

Day 1 – Thursday, 23 April

9:30 Registration & Networking

10:00 Guided Tour in The National Library of Latvia

11.00 Welcome Address – The National Archives of Latvia

11:15 AI-Supported Tools in Archival Work: Expert Insights

This session provides an overview of how AI-based methods are currently being applied in archival work, with a focus on practical use cases and lessons learned from ongoing development.

12:00 Lunch

13.00 Information request processes – how to build a joint AI tool in three archives?

This session introduces the cross-border context of ArchXAI and outlines the shared challenges and goals related to archival information request processes.

13.30 ArchXAI Co-Creation Workshop 1: Validating Archival Workflows and AI Opportunities

Purpose is to establish a shared understanding of current archival workflows, validate the process analysis findings, and identify meaningful opportunities for AI assistance.

16.00 End of Day 1

18:30 – Dinner at the Wellton Riverside SPA hotel, Riga.

Day 2 – Friday, 24 April

9:30 Registration & Coffee

10.00 ArchXAI Co-Creation Workshop 2: Co-Designing and Prioritising the AI-Assisted Archivist Toolset

This workshop focuses on the joint design and prioritisation of functional requirements for the AI-assisted Archivist Toolset. Participants will work with conceptual models and service mock-ups to identify key features, usability needs, and development priorities.

12:00 Lunch

13.00 ArchXAI Co-Creation Workshop 3: From State-of-the-Art Methods to Practical Indexing Tools

This workshop introduces AI-based content analysis methods and their application in the ArchXAI Content Indexer. It is designed for archival and heritage professionals interested in practical AI use. Participants can share feedback and ideas to support the development and adoption of AI-assisted solutions for better public archival services.

15.00 End of the ArchXAI workshop

We look forward to welcoming you to Riga for this important milestone in the ArchXAI project!

Catering and practical information

The ArchXAI project will provide coffee breaks, lunches, and a workshop dinner for all participants. Please note that minor changes to the workshop programme may occur. Any updates will be communicated to participants in advance.

Participation is free of charge, but advance registration is required. Please fill out the form carefully. You may modify or cancel your registration later using the link in your confirmation email. For questions, contact the organisers directly.

Contact

Registration: Mairita Lukianska, The National Archives of Latvia, mairita.lukianska​@arhivi.gov.lv
Workshop related questions: Anna Ollanketo, Xamk, anna.ollanketo@xamk.fi

Registration

Register by 6 April 2026: Registration form.

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