ArchXAI Workshop: AI-Enhanced Archival Workflows
We are pleased to invite you to the ArchXAI Workshop in Riga, bringing together archival and heritage professionals from Estonia, Finland, and Latvia, as well as interested participants from other countries. This workshop focuses on archivist workflows and archivist information request AI-toolset requirements. The workshop is aimed particularly at professionals working in archives who are responsible for information request processes.
As a participant, you will have the opportunity to be among the first to shape and develop an AI-powered archival tool for processing data requests in three national archives Estonia, Finland and Latvia.
Three hands-on workshops focus on
- co-designing and validating archivist workflows
- exploring the development of new AI‑based methods in archival work
- receiving expert Insights and practical applications of AI-supported tools
In addition:
- Guided tours of The National Library of Latvia and National Archives facilities
- Meeting the international ArchXAI project development group in person
Who Should Attend
Archivists, heritage professionals, and organisations interested in the practical use of AI in archival services and the co-development of future public archival tools.
Programme:
Pretour – Wednesday, 22 April
Tour at the National Archives of Latvia – schedule (late afternoon) announced later. The group size is limited to maximum of 20 people.
Day 1 – Thursday, 23 April
| 9:30 | Registration & Networking |
| 10:00 | Guided Tour in The National Library of Latvia |
| 11:00 | Welcome Address – The National Archives of Latvia |
| 11:15 | AI-Supported Tools in Archival Work: Expert Insights This session provides an overview of how AI-based methods are currently being applied in archival work, with a focus on practical use cases and lessons learned from ongoing development. |
| 12:00 | Lunch |
| 13:00 | Information request processes – how to build a joint AI tool in three archives? |
| 13:30 | ArchXAI Co-Creation Workshop 1: Validating Archival Workflows and AI Opportunities Purpose is to establish a shared understanding of current archival workflows, validate the process analysis findings, and identify meaningful opportunities for AI assistance. |
| 16:00 | End of Day 1 |
| 18:30 | Dinner at the Wellton Riverside SPA hotel, Riga. |
Day 2 – Friday, 24 April
| 9:30 | Registration & Coffee |
| 10:00 | ArchXAI Co-Creation Workshop 2: Co-Designing and Prioritising the AI-Assisted Archivist Toolset This workshop focuses on the joint design and prioritisation of functional requirements for the AI-assisted Archivist Toolset. Participants will work with conceptual models and service mock-ups to identify key features, usability needs, and development priorities. |
| 12:00 | Lunch |
| 13:00 | ArchXAI Co-Creation Workshop 3: From State-of-the-Art Methods to Practical Indexing Tools This workshop introduces AI-based content analysis methods and their application in the ArchXAI Content Indexer. It is designed for archival and heritage professionals interested in practical AI use. Participants can share feedback and ideas to support the development and adoption of AI-assisted solutions for better public archival services. |
| 15:00 | End of the ArchXAI workshop |
Catering and practical information
The ArchXAI project will provide coffee breaks, lunches, and a workshop dinner for all participants. Please note that minor changes to the workshop programme may occur. Any updates will be communicated to participants in advance.
Participation is free of charge, but advance registration is required. Please fill out the form carefully. You may modify or cancel your registration later using the link in your confirmation email. For questions, contact the organisers directly.
Contact
Registration & venue related questions: Mairita Lukianska, The National Archives of Latvia, mairita.lukianska@arhivi.gov.lv
Workshop related questions: Anna Ollanketo, Xamk, anna.ollanketo@xamk.fi
Registration
Register by 6 April 2026: Registration form.
ArchXAI project Privacy statement
We look forward to welcoming you to Riga for this important milestone in the ArchXAI project!
Participation criteria
This event is intended exclusively for archival professionals from the Baltic region and other European countries.
Participation is open to individuals who meet the target group’s professional requirements and are able to arrange their travel independently. The organizers reserve the right to limit or decline participation based on the nature of the event, security considerations, or project‑specific requirements.
The event organizers do not issue individual invitation letters for visa applications. Each participant is responsible for arranging their own visa, travel documents and all practical arrangements related to attending the workshop.
Blog posts
Read more about the workshop in our blog posts:
How can AI support everyday archival work? Join the ArchXAI Workshop in Riga!
From Tartu to Riga: Exploring How Archives Handle Information Requests
The event is supported by the National Library of Latvia.
